Skip to content

Assistant Procurement Manager

Are you an experienced Supply Chain or Procurement professional who is ready to take the next step in your career?

We are currently looking to recruit an Assistant Procurement Manager with excellent analytical and negotiating skills, the post holder will possess the ability to assess, identify and negotiate the best products and services from a wide range of suppliers. They should be able to lead the implementation of procurement change initiatives.

1 year fixed term contract.

Details

  • Salary: £34,928 to £38,809 per annum (depending on location)
  • Job Type: Management
  • Contract Type: Fixed
  • Location: Home based
  • Closing Date: 5pm on 28 Jul 2022

The post holder will have proven experience of managing the Procurement cycle end to end, and have a working knowledge of maintaining computerised databases in particular, stock management system, purchase order and purchase ledger systems.

As the Assistant Procurement Manager for Blind Veterans UK, you will also have experience of overseeing more junior staff and the ability to communicate with a variety of stakeholders across a geographically dispersed charity and build and develop relationships with external suppliers and service providers.

Benefits include free life assurance, generous pension scheme, cycle to work scheme and employee assistance programme.

About the role

The purpose of the role

To provide professional support to the Procurement Manager as the Blind Veterans Group rolls out a revised approach to procurement. To provide oversight to junior staff who look after the day-to-day logistics which result from the Group’s services to its client group.

The post holder will have significant autonomy within their own workload and will work with colleagues to ensure the delivery of effective procurement practices and behaviours across all the Group’s activities. Effective liaison with budget holders and, on occasion, designated category leads will be a key component of the role.

The Group is rolling out a new approach to procurement – the Procurement Manager is leading this project and will be focusing on building capability across the wider Group. As such the role of the assistant manager for the coming year will be required to manage much of the day-to-day operational routine of the team, including the logistical elements of the function relating to goods such as equipment and PPE. In addition, there is a wider change agenda within the organisation, not least in migrating activity between two key sites during 2022/23.

The post holder will be expected to lead on certain procurement categories or supplier relationships as allocated from time to time by the Procurement Manager.

Other responsibilities include:

  • Oversight of expenditure on two procurement team credit cards
  • Making purchases for the charity through the accounting, ordering and invoicing system comprising over 5,000 orders with a value of over £1.5m per annum.

Main accountabilities

  • Ensure the logistical work of the Procurement team is well planned and executed to a high quality.
  • Support the Procurement Manager in monitoring all aspects of purchasing across the charity and looking for opportunities to improve working practices and value for money.
  • Ensure that contract administration relating to the transfer of activity between sites is properly managed.
  • Monitor and ensure compliance with agreed processes across the charity.
  • Publish preferred supplier lists, after negotiation on rates, and ensure ordering across the charity is via these lists.
  • Review stock levels and purchase volumes through existing contracts to determine usage, and source the most competitively priced products.
  • Support and further develop the use of stock management systems across the Blind Veterans Group
  • Draft and recommend policies for specific elements of purchasing (e.g. cars) through discussion with relevant Directorates to understand their requirements, determining the most cost effective solutions. Review subsequent compliance with the agreed policies and highlight any issues.
  • Build and develop strong working relationships with relevant budget holders and suppliers.
  • Ensure all VAT implications are fully assessed and understood, such as tax relief on certain items of equipment for the registered disabled and the VAT requirements for charities. Complete relevant VAT exemption certificates to ensure any VAT implications are considered and related legislative requirements are adhered to.
  • Keep updated of changes in legislation and ensure these are embedded into procurement procedures.
  • Provide support and guidance to junior members of the team so that they can excel in providing a strong logistical service.

Other dimensions of role

  • Can be based anywhere in the UK – the role may need occasional travel to one of the charity’s three key sites in London, North Wales and Sussex.
  • Strong communication and engagement skills will be key – the charity is going through a great deal of change, including in how we approach procurement, and engagement with a wider group of colleagues will be key to success:
  • Internal: Colleagues within the organisation at our Centres, London HQ and Community teams.
  • External: Suppliers and Service providers
  • Attend relevant internal and external training courses, as agreed with your line manager.
  • Engage actively with our volunteers as appropriate and within the scope of the post.
  • Keep up to date with required safeguarding training and promote a culture in which safeguarding is openly discussed and can be readily reported.
  • Undertake any reasonable tasks from time to time at the line manager’s request, as may be deemed appropriate within the scope of the post.
  • Working in a small and busy team the volume of work can be demanding at certain times so the ability to prioritise, remain calm under pressure and keep the team motivated is key.
  • Management of a high volume of orders, invoices and related paperwork requires a systematic approach with a strong attention to detail.

Qualifications, experience and skills

Essential:

  • Ability to communicate effectively (both written and verbally) with a variety of internal and external stakeholders
  • Experience of supervising junior members of staff
  • Managing ad hoc requests in a calm and professional manner
  • Good organisational skills to prioritise own and the team’s workload
  • Good working knowledge of Microsoft Word, Excel, Powerpoint and Outlook
  • Relevant and proven purchasing experience.
  • Experience of working with a computerised purchase ordering and purchase ledger system
  • Good experience in scrutinising key documents such as contracts, orders and invoices.
  • Team player with good relationship building skills
  • Self-starter, able to work with minimal supervision
  • Proactive in searching for and achieving cost savings across the organisation
  • Highly organised, with attention to detail.
  • Highly motivated and flexible
  • Pragmatic approach to work and solutions
  • High personal integrity
  • Tact and diplomacy

Desirable:

  • Charity Experience
  • Understanding of the challenges of dealing with a geographically dispersed customer and colleague base
  • Membership of a relevant body or working towards a relevant qualification
  • Knowledge and understanding of stock control and stores upkeep

Job description

Download a copy of the job description for our Assistant Procurement Manager role.

Download now

Interview date: Friday, 5 August 2022

To apply, please submit your current CV along with a supporting statement, of no more than 500 words, setting out how you meet the skills, knowledge and experience for this role.

Please include “Assistant Procurement Manager” in your email title.

Please note we are only able to consider applicants who submit a CV with a supporting statement.

If you have any particular requirements relating to our recruitment process, please email us.

Apply now

Should we receive a high volume of interest, we may close applications for this vacancy before the deadline so you are advised to express your interest as soon as possible. Due to the high number of enquiries and applications we often receive for our vacancies we don't acknowledge each one - if you haven't heard from us within two weeks of the closing date, please assume that we won't be inviting you for an interview. You are, of course, welcome to try again if a suitable post comes up. We are unable to provide feedback to candidates not shortlisted for interview.

Read more